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Westside Toastmasters is located in Los Angeles and Santa Monica, California

Preparation

Now for a series of quick tips on presenting:

Finally, good leaders are responsive to followers' needs and show successes or gains for groups. Make meetings count—with gains for all involved.

OK, we're ready! Time to present the information meeting! You've selected your topic, gathered LOTS of supporting material on the key points, have the closing and opening planned. Check your wardrobe for appropriate togs: women are wearing dresses, suits, pants suits, dressy blouses, and skirts; men are wearing suits, dress slacks, and IRONED shirts with ties. Wear formal business clothes as though you were going to an important interview. Exceptions: if you're representing a faction of some sort, you may dress in indigenous garb. Examples: McDonalds manager, firefighter, emergency medical technician, marathon runner, golfer (knickers are nice); any occupation in which a recognized uniform is worn.

Included here are:

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AGENDA FOR INFORMATION MEETING

Meeting Objective:

Logistics

Date:

Time:

Location:

Meeting Members

1. Leader:

2. Attendees:

Meeting called by:

Phone:

Agenda Item

Process

Time

Who's Responsible

       
       

INFORMATION MEETING CRITIQUE

LEADER:

OBSERVER:

PTS. POSSIBLE: 30

PREPARATION:

Professional appearance (interview quality)

(3) _____

Good quality & quantity visual aids

(3) _____

Well written agenda

(1) _____

PRESENTATION:

INTRODUCTION:

Opener; creating interest

(2) _____

 

Objective well specified

(1) _____

 

Your intro/credentials

(1) _____

 

Preview of talk

(2) _____

BODY:

Three key points

Chronological _____ Spatial _____

Order of importance (topical) _____

Concerns/solutions _____

(3) _____

 

Supporting material for each

References _____ Examples _____

Analogies _____ Quotes _____

Facts _____ Numbers _____

(3) _____

 

Transitions from point to point

(2) _____

CLOSING:

Summary

(2) _____

 

Ask for agreement or action

(1) _____

PERFORMANCE:

 

Time management (10 minutes)

(2) _____

 

Eye contact with audience

(1) _____

 

Voice:

Rate _____ Volume_____

(1) _____

 

Enthusiasm

(2) _____

 

TOTAL POINTS EARNED

 

Comments:

OBSERVATION SHEET for Information Meeting

PRESENTER:

OBSERVER:

5—Excellent 4—Good 3—Average 2—Needs work 1—Poor

PERSONAL PREPARATION

1.

Appropriate business attire

5

4

3

2

1

2.

Voice quality/tone

5

4

3

2

1

3.

Voice audibility

5

4

3

2

1

4.

Confidence displayed

5

4

3

2

1

PRESENTATION PREPARATION

5.

Good organization

5

4

3

2

1

6.

Meaningful topic/key point development

5

4

3

2

1

7.

Attention-getting opening/closing

5

4

3

2

1

8.

Easy-to-follow delivery

5

4

3

2

1

9.

Rehearsed performance

5

4

3

2

1

PROJECTION

10.

Vocal effectiveness (intonation, fillers, pauses)

5

4

3

2

1

11.

Audience interaction/eye contact

5

4

3

2

1

12.

Energy/enthusiasm portrayed

5

4

3

2

1

STRONG POINTS:

WORK ON:

INFORMATION MEETING SELF-CRITIQUE/SINGLE CONFERENCE REPORT

Name:

Meeting Time:

Stated Objective of Talk:

A.

PREPARATION:

Did you appear professional?

Were your visuals readable?

Was your topic a good choice for you?

B.

PRESENTATION:

 

Opening:

What was your opener and was it effective?

Did you tell us what your qualifications were?

 

Body:

   

Where did you get your supporting material?

Were your transitions clearly stated?

 

Closing:

   

Did you go over your main points?

What was effective about your close?

C.

PERFORMANCE:

   

How well did you "fill the room with your presence?"

Did you portray enthusiasm?

Comment on your voice:

List two things you think you did well:

List two things you want to work on:

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