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Westside Toastmasters is located in Los Angeles and Santa Monica, California

Types of Meetings

Meetings in organizations usually have one of these purposes: information giving, information exchange, problem solving, and decision making.

Information-giving meetings are favored when:

Information-exchange meetings are called for when:

Again, memos work here, but phone calls are better, and, increasingly, electronic mail allows information exchange more quickly.

Problem-solving meetings allow several people to combine knowledge and skills at once. These are useful when:

There aren't many good alternatives to face-to-face communication, but conference calls, interactive videos, and Web chat rooms are possible.

Decision-making meetings are needed:

It may be possible to use telephone surveys or mailed response sheets for these, but the feeling of closure on an issue is more complete if done by face-to-face agreement.

THE IMPORTANT CONSIDERATION FOR MANAGERS IS: DO WE NEED TO HAVE A MEETING? A rule of thumb to use in determining whether to have a meeting is to ask if you are sure of the outcome. If you already know the answer, you could telephone, write, or not have a meeting. If you aren't sure how you OR the issue will be received AND this is important to you or your company, better to go in person and have a meeting.

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